All types of goods/activities/services must be approved by Medieval Week. Medieval Week approves products and materials that may have existed in the Middle Ages. Products that are: – of medieval character and feel – inspired by the Middle Ages – made of materials that existed during the Middle Ages – made with medieval technology
For designated space, the agreed space may not be expanded, for example through sales on the ground in front of the market stall. Control measurements will be carried out on site. Extra space will be charged afterwards. The organizer has no cash handling on site. Your marketplace must be paid for before arrival. If the organizer has not received payment before Thursday 5/8 2021, your place will not be measured.
The designated space must be used at all times. If the market participant runs out of goods or for some other reason is unable to maintain his presence on the site in accordance with the specified days in the notification, the market coordinator shall be notified. Debiting takes place according to what is stated in the application. Market opening hours must be respected! For the period 8/8-15/8 2021, the following opening hours apply: Sunday to Saturday 11.00 -19.00, Sunday 15/8 at 11.00 -16.00.
The market stall must be of a medieval character and in wood or wrought iron. Iron pipes are not allowed! Ceilings and walls are in fabric, wood or other timeless material. Everything modern must be camouflaged with timeless material. Make sure that the “back” of the market stall is clean and tidy. Remember to have a proper and nice shielding of work areas and storage areas. In case of rain: If you need to protect roofs / goods in case of rain, sew a duvet cover to a tarpaulin that you can put on your tents or market stalls.
Signs must be designed in a medieval character. It is most contemporary to use symbols and speak for the goods. Handmade signs in wood or matte fabric (linen, cotton, etc) with text are allowed, but remember to use medieval fonts! Modern signage (refers to materials, fonts and design) is not allowed.
Market goods may not be exposed on: – Paper towels or cardboard boxes – Metal cassettes – In plastic bags – In plastic carafes – In thermoses – In foil – On plastic hangers – Store inner plastic bags and disposable material visible- Plastic cutlery may no longer be used when selling and serving food. The cutlery offered must be of environmentally friendly material, such as wood or bamboo.
Vendors and others staying in the stalls must be dressed in medieval clothes. Think about the shoes too! All sellers should wear headgear. A tip is also to search for movies and pictures from Medieval Week on Youtube or Google for inspiration. Simple tunic, sack or the like over modern clothes, sneakers etc. are not accepted.
Sales of coffee and alcohol in the market area are reserved for the organizer. Sales of carbonated beverages are reserved for restaurateurs with a special agreement with the organizer. Carbonated beverages must not be on display in market stalls.
Vehicles in the area are only permitted for delivery and unpacking to and from the market stall outside the market’s opening hours. All vehicles must be removed from the marketplace no later than 60 minutes before the market opens. Note important! The reason for this is that it is a major safety risk for the visitor if there are cars driving around the market area after opening. The car-free area is also a very important part of the experience for the visitor. – both for the visitor who arrives at 11 and the one who arrives later in the day.
High demands are placed on waste management. Medieval Week strives to be as environmentally friendly as possible. Garbage sorting is applied.
Accommodation in the market stall must be reported and paid to the organizer before arrival. Only market exhibitors with the permission of the organizer may spend the night in the area. Overnight stays must be reported and approved by the organizer. (See also separate accommodation document, provided upon request.)
The use of LPG needs to be reported by you as a market participant at the Gotland Rescue Service (Räddningstjänsten Gotland). The seller is responsible for the notification. Remember that notification must be made at least 14 days before the start of handling! Send an email with information about your use of LPG to fö[email protected]
Electricity is available for those who need it. The electricity fee is a sum that includes: – Consumption – Connection fee – Service costs. If you need electricity: – Enter it in the registration form. – Inform the organizer what the electricity will be used for. – Only you who have ordered electricity in advance can be prepared for electrical connection. – Own protective earthed cables must be included. – If an electrical breakdown occurs and the organizer can trace the breakdown to you as a market seller, you will be liable for compensation. – Control measurement may take place. If the withdrawal turns out to be larger than what was ordered, there will be a control fee and an increased charge for extra consumption. S.k. “black connection” to the electricity grid entails immediate rejection from the market area. – Electricity is provided Saturday 7/8 to Sunday 15/8. – You may be placed according to your choice of electricity consumption. – There is a charging station at the booth for market coordination for charging phones and card machines. – Only protective earthed extenders that are approved for outdoor use (rating: IP44) may be used. – Maximum 230v, 1,000w, may be removed with a standard plug. For higher outlets, a three-phase connection (16A / 32A) must be used.
All market participants must leave the area no later than 12.00 on Monday 16/8. If you leave bulky rubbish in the marketplace, you will be charged per kg. If you remain, you will be charged SEK 3,000 / day. Access to toilets and electricity in the area is only guaranteed until the market closes officially on Sunday 15 August at 16.00. Then everyone is referred to the public toilets in the area.
Cancellation of approved participation must be made in writing (by letter or e-mail) The administrative fee is non-refundable. In case of cancellation: 15 – 30 days before the last due date for payment (Thursday 5/8) 25% of the participation fee will be charged. 7 – 14 days before the last due date, 50% of the participation fee will be charged. 1 – 6 days before the last due date, 100% of the participation fee will be charged.
The organizer reserves the right to evict market exhibitors who do not comply with market conditions and / or Swedish law. No compensation or damages will be paid to the evicted exhibitor.
The right to amend these terms is reserved to the organizer. Do not hesitate to contact the organizer if questions or concerns arise. e-mail: [email protected]
